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As you transition to post-Carleton life, there are a few steps that you should take as soon as possible in order to transfer or archive your digital identity. During your time at Carleton, you will have created documents, presentations, posters, and more that you may wish to take with you. You may also have been the owner of resources related to an organization or committee on campus which you now need to transfer to someone else. And, of course, there's likely to be a whole lot of email that you may (or may not) want to archive for future reference.

This page is intended to be a quick one-stop reference (or reminder) for all the digital aspects of your Carleton career that you may wish to take with you. It also includes links to pages with more detailed instructions on how to do so.

If you have any questions on the following information, or about your Carleton account in general, please call the ITS HelpDesk at 507-222-5999 or send email to:



Archiving or Transferring Email

While it is tempting to simply move all of your email from your Carleton account to, for example. your gMail account, ITS strongly recommends that you consider archiving your Carleton email instead. One of the main reasons for this is that there is no elegant method for transferring email between two different systems. It can be done, but it typically requires a lot of manual efforts, many hours of work, and you may find yourself fighting the safeguards built-in to these systems (e.g. transferring several hundred emails all at once may flag your account as spam in the receiving system).

Archiving email has the advantage that you are simply downloading email from a single system, which typically doesn't cause any problems. Additionally, it keeps your old Carleton email separate from your current (or new) email, in a searchable location for those times that you need to refer back to it.

Documents and Files

During your time at Carleton, you will undoubtedly have written and created a lot of material which is stored digitally in various places on our network. Course assignments in Moodle, that PhotoShop masterpiece stored on your HOME folder, or perhaps some collaborative documents on Google Docs. Once your Carleton account expires, you will lose access to these files which will eventually be deleted from our systems.

The first link below takes you to a page with more information on accessing and transferring these types of files. The other two links are provided as shortcuts to instructions for accessing your HOME, Courses and Collab folders from your personal machine.

Archiving your email using Mozilla's Thunderbird email client.
Archiving your email using Apple's Mail email client.
Archiving your email using MailStore Home (Windows only)
An attempt to automate the transfer of email from Zimbra to Gmail.
An attempt to automate transfer of emails from Zimbra to Outlook
Accessing and transferring files from various network locations.



Mapping / mounting your network drives from on-campus.
Mapping / mounting your network drives from off-campus.



Passing the Baton

If you have been an active member of a student group or organization on campus, it is possible that you are the designated owner or administrator of either the corresponding mailing list or other network resources. Before you leave Carleton, you should be sure to transfer such ownership to your luck successor.

Mailing lists that have no on-campus owners will be scheduled for deletion, so please pass them along to someone who is not graduating.

Student organizations whose leaders have all graduated are considered inactive by the CSA, so if the organization is to confinue, you will need to hand it off to the next generation. You will need to designate next year's org leader and transfer network folder and web resources to help.

Instructions on both can be found at the links below.


A direct link to Carleton's mailing list service.
A.more detailed overview of the information noted above.
A direct link to Carleton's student organization management page.
A direct link to Carleton's "Leaving Carleton - Dropbox" page. 





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