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Archiving or Transferring Email

Deadline:  End of July
After July, messages in your Carleton mailbox vanish and are non-recoverable; mail sent to your address will be returned to the sender.

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While it is tempting to simply move all of your email from your Carleton Gmail account to, for example, your personal Gmail account, we suggest that you consider archiving your Carleton email instead. One of the main reasons for this is that there is no elegant method for transferring email between two different systems. The methods below will work, though they will not transfer the labels that you have created in your Carleton account. Remember, although labels look like folders, they are not actual folders which means that they do not transfer. This means that all of your Carleton emails will come through in a single, very long list that you may need to sort, depending on how you want to use it.

Archiving email has the advantage that you are simply downloading and storing the email for future reference, in case you need to refer back to it in the future. It helps to keep your old Carleton email separate from your current (or new) email, in a searchable location for those times that you need to refer back to it.

 


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Deadline:  End of July  (Network Drives - End of June | ArcGIS Online - End of July)
After July, you will lose access to the network drives and Carleton Google Drive, and shortly thereafter, your files will be irretrievably deleted.

During your time at Carleton, you have undoubtedly written and created a lot of material which is stored digitally in various places on our network. Course assignments in Moodle, that Photoshop masterpiece stored in Dropbox, or collaborative documents on Google Docs. Once your Carleton account expires, you will lose access to these files which will eventually be deleted from our systems.

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Passing the Baton: Groups, Files and More

Deadline:  End of July
Mailing lists and organization resources that have no on-campus owners will be scheduled for deletion, so please pass them along to someone who isn't graduating.

If you have been an active member of a student group or organization on campus, it is possible that you are the designated owner or administrator of either the corresponding mailing list or other network resources. Before you leave Carleton, you should be sure to transfer such ownership to your lucky successor.

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