Historically, members of the Carleton community were provided with an individual, private folder on the HOME drive. Within this folder is a folder called 'Webpub' that provides a convenient way to serve files via the Carleton website. Material inside webpub is accessible via URLs of the following form:
This is a limited but easy way to create simple websites. Webpub should be considered a deprecated service; new HOME folders are not provisioned automatically; if you need one, please contact the ITS Helpdesk at 507-222-5999 for assistance.
COURSES is a common storage area for files related to each course taught in a particular term at Carleton. The folders for a given course are only visible to instructor(s) and students enrolled in that course. Course folders are named after the department, course number, section number and term. For example, if you are taking Economics 233 Section 0 during the Fall term of 2014, then you can find course information under econ233-00-f14.
Course folders are no longer created automatically for every course in a given term. Instead, faculty are asked to request the (automated) creation of the folder via The Hub. Details on this can be found in the Faculty Course Resources article.
Access to course folders is granted via enrollment in the corresponding Moodle course. Most students who are registered for a course receive this access automatically based on registrar information, along with the appropriate Moodle privileges. When a person is manually added to a class as a teacher, student, or grader, they will automatically be assigned appropriate permissions on the relevant course folder via an automated process that runs on the following schedule:
5a, 7a, 9a, 11a, 5p, 7p, 9p and 11p
In a few rare cases, we provide additional folders on the COURSES drive. However this is done for a particular, special purpose such as Comps. Permissions on these specially-created folders are set manually and require ITS intervention to adjust. (For more information on the COMPS folder, please contact Paula Lackie.)
COLLAB has been decommissioned and is no longer accessible.
Protected is a specialized secure network storage area. Departments handling sensitive PII or FERPA/HIPPA protected data are the typical use case for this drive. If you have access and need to know how to map protected, click on the relevant operating system below for instructions. If you do not have access but believe you should, speak with your department's file management steward and ask them to contact the ITS helpdesk for assistance.
The following instructions will allow you to connect your personal machine to the three network drives described above. (This is referred to as "mapping network drives" in Windows and "mounting network drives" in Mac OS.). These instructions apply when you are on-campus or when your machine is connected to the network from off-campus using VPN.
For Carleton-owned machines, you will usually want to use the MapNetworkDrives application provided by ITS to do this. For more information on connecting to your network drives from off-campus, please see this page.
Click for instructions on how to access your network drives from off-campus.
ITS has implemented quotas on most network folders in order to prevent one folder from growing so large as to consume all available space on the system. These quotas are not usually intended to be restrictive; if you have exceeded the allotted space on your folder, you can contact ITS for help, and we will often be able to increase your quota. What follows is a list of default quotas for folders on the various file shares offered by ITS:
Lab machines generally do not automatically mount the network drives at login time. You can connect to the drive(s) you need manually following the instructions in this article.
If you receive these or any other error messages when attempting to map network drives, first make sure you are connected to the network and that your password is correct. If that doesn't help:
Talk to one of the Academic Technologists or contact the ITS helpdesk (x 5999).
Network folders are backed up twice every week day and once a day on weekends, which means that you ought to be able to recover recently deleted, or restore recently corrupted files, relatively easily.
You can perform what is called a self-service file or folder recovery from any Windows or Mac computer that is connected to the relevant network drive. On a Windows machine, this process is native to the system using a tool called Shadow Copies. On the Mac, you will first have to install a piece of software called Shadow Connect. Instructions on both methods can be found in the following article: Restoring Corrupted, Lost, or Deleted Files and Folders.
Alternatively, you can contact the ITS Helpdesk at x5999, and Helpdesk staff can recover the file for you.
The HOME folder is read-only except for the Webpub folder and its contents. HOME is a deprecated service; only Webpub is intended for ongoing use. Remember that any files or folders you place inside the Webpub folder are visible on the internet; please be cautious when using this service.
If you dropped a course (let's call it Course A) and added another class (Course B), but your COURSES folder still has the folder for Course A, it's possible that the course change has not been processed yet. If you just submitted the drop/add, wait one day; the system updates each night, so you won't normally see any change until the day after your course change is processed. If you still have a problem, or you really need the folder right now, talk to the prof for Course B. That person can then take the necessary steps to add the Course B folder.